Our family is always available to help with any aspect of your project. Whether that is a simple question about how to begin the bidding process, or a detailed explanation of how the project is going, there is always a friendly member to answer your call, email or set up a time to meet with you in person.
Even before a project is awarded our team will meet with owners, boards, or committees to help answer questions and ensure that all parties involved in making decisions about the project are not only informed on all aspects, but have had a chance to ask their own personal questions. We find that projects go much more smoothly when all members of the board or committee have a clear vision and accurate expectations about the impending project.
At Signature we have decades of experience. One thing we have learned is that no matter who is performing the work on your project, that project will always go much more smoothly if there is a scope or set of specifications prepared that details exactly what is included, what is excluded and what materials to use on each part of your project. Each project, whether it is painting, construction or roofing should have a scope prepared. Our team can help you obtain one of these types of scopes prior to you sending your project out to bid. Generally speaking:
- Painting specifications give a detailed account of the type of prep work required, primers to be used and finish coats for each of the different substrates on your project. These can typically be provided free of charge. All you need to do is ask us and we will set up a time to meet you onsite and review what is needed so the specifications can be prepared.
- Construction or Repair Specifications give a list of all repairs to be made. In an effort to minimize Change Orders it is imperative that this scope be prepared prior to bidding your project. This process is very time consuming. We typically ask for at least 4 week’s time to conduct an inspection and prepare a scope of repair that can be used as the project scope and given to all bidders when the project goes out to bid. As this process in very involved and time consuming there is typically a cost associated with it. Ask any of us for more detailed information on our inspection services. Couple things to keep in mind when choosing a company to prepare this scope:
- If your project is large or involved, you need to have a proper inspection done. Not having an inspection done properly will almost always lead to incredible amounts of change orders and will cost much more due to the inefficiency of completing the work in small pieces versus in an efficient manner. Invest in an inspection or you’ll pay for it later! (Erik’s Advice: “It’s worth paying someone a small amount to do this thoroughly. When someone offers to do this for free as a favor, they typically do not spend the extra time to really check the project. You will wind up paying for more in change orders in the end.”)
- The scope you receive should be very detailed. It should call out each and every location that needs repair separately, and provide not only the exact location, but an account of what is to be removed, what is to be replaced, and what materials are to be used. This account should include any adjacent cladding that will be effected and therefore require replacement as well. The goal here is 2 parts: 1) to ensure that everyone bidding knows exactly what and where the repair is and 2) So you can keep your contractor honest, by being able to walk around the project yourself and check off each location and repair via this scope. (Chris’ Comments: “To ensure that repairs made stand the test of time make sure areas are not only flashed correctly, but that all new materials (wood) is primed on all 6 sides prior to installation”)
- Have appropriate expectations. Human error is a reality. Whoever does this inspection for you will inevitably miss something. However, if they took the time to do the inspection properly this should be limited to 5-10% of items. This means a Change Order for repairs that were “visible” should be limited to a small portion of the job. The other type of Change Order comes from items that are “unforeseen”. These repairs cannot be detected until work begins and cladding is removed. (e.g. your scope calls out unit 265 remove and Replace 1 – 9’ sheet of T1-11 siding to the left of the window on the front Elevation. Once this failed sheet is removed, your contractor sees that the framing under the siding is rotted and needs repair as well. ) These types of Change Orders should be documented and photographed. A scope of repair with a price to repair should be provided for approval for work to proceed. (Brian’s Advice: “Have a plan in place to deal with Change Orders prior to beginning a project. With a system in place, CO’s can be dealt with, and work flow can continue efficiently which will not only save you money, but will get the project finished much more quickly.”)
A little planning goes a long way. Our entire team is at your disposal, to assist in any way we can, to help make your project go as smoothly as possible. Just simply call, text or email!